A senior AI architect who builds AI into your back office at a written fixed price and measures the result: document intake, AP and AR, order entry, quoting, and search over your own files. It starts with a free 30-minute call.
One workflow at a time, wired into the systems you already use, starting with the one that costs your team the most hours.
Forms, PDFs and emailed documents read, checked and filed into your systems instead of retyped. Anything unclear goes to a person.
Invoices and bills matched to orders and payments, exceptions flagged, and reminders drafted for your team to approve.
Orders that arrive by email or PDF entered into your order system and checked against your catalog and prices.
Quotes and estimates assembled from your price book and past work, ready for your review before they go out.
Ask a question of your contracts, policies and past projects and get an answer with the source document linked.
The Monday report and the follow-ups someone does by hand, assembled and queued on time.
Small, measurable steps, each with a written price. You can stop after any of them.
You work with the person who builds it: Pankaj Sabharwal, an engineer with an MS in computer science and a doctoral student in artificial intelligence, who designs, builds and reviews every engagement himself.
The free call comes first. Every price below is fixed in writing before work starts, and the audit fee is credited toward a build.
A paid, deeper look when there's more than one candidate: your workflows mapped, measured and priced, with a written build plan.
One workflow automated, measured and running in shadow mode beside your team in two weeks.
For firms of 50–1,000 people: one production workflow built into your systems, measured, and handed over.
A hands-on session for your team on the AI tools they already have, plus a written AI use policy for your firm.
We keep the workflow running, watch its measure and improve it after go-live.
Bigger production builds, across several workflows or teams, are quoted after the audit. All prices.
Two weeks, one workflow, one success measure, $3,500–$5,000. The exact price is fixed in writing after the audit, before we start.
Half at signing. At the end it's running in shadow mode next to your team and you decide whether it goes live. If you continue on a monthly retainer, the sprint fee is credited toward it.
A larger firm, or a workflow that crosses several systems? The AI Build Sprint ($12,000–$25,000, 3–6 weeks) takes one production workflow the same way, for firms of 50–1,000 people.
Running a CPA or tax firm? A sprint can automate one tax-season workflow, such as organizers and engagement letters going out or the Monday status report, or start with the ready-made Tax Season Front Office.
We don't use your data to train AI models. We run your workflows on AI providers' business APIs and choose zero-data-retention options where the provider offers them. Access is limited to the systems and accounts the workflow needs, and our access is removed at handover unless you keep us on run-and-improve. You own the outputs, the workflow and its documentation. Anything that touches patient information runs only on HIPAA-eligible infrastructure under a signed BAA.
Patient calls, chat and booking requests are handled by Evermate by Advance AI at $999 a month per clinic, built for HIPAA.
Expert answers to your AI question: where to start, which tools, build or buy.
A working session that ends in a written, prioritized AI plan for your business.
Custom agents, integrations and multi-system front offices, run in shadow mode before they touch live work.
What we promise is the process: a fixed scope, a fixed price, one agreed measure and an honest report on it. We don't promise savings we haven't measured in your business.
30 minutes with Pankaj, by phone, video or at your office. You walk us through a normal week: where documents and requests come in, what gets retyped, what waits until tomorrow. Within 3 business days you get written findings: the workflows worth automating, what each would cost, and what isn't worth doing yet.
Often not. If the free call shows one clear workflow, we go straight to a Quick-Win Sprint. The paid audit is for firms with several candidates or several departments, or that need a written business case before committing. It is from $1,500 for small firms and $3,500–$5,000 for mid-size firms, and 100% of the fee is credited toward a Quick-Win or Build Sprint.
Between $3,500 and $5,000, fixed in writing before we start. The price depends on the workflow and how many systems it touches, not on hours. Half is due at signing. If you continue on a monthly retainer, the sprint fee is credited toward it.
Firms of roughly 50–1,000 people where one workflow touches several systems or teams: document intake, AP and AR, order entry, quoting, or search over your own files. It is $12,000–$25,000, fixed in writing after the audit, and takes 3–6 weeks for one production workflow. Larger or multi-workflow projects are quoted separately.
Usually the one that is high-volume, rule-based and annoying: intake, invoices, order entry, quotes, the weekly report or follow-ups. The free call or the audit is how we pick it with you.
Before go-live it runs in shadow mode beside your team, checked against the one measure we agreed up front. You decide whether it goes live. We report that measure honestly, whether it moved or not.
We don't use your data to train AI models. We run your workflows on AI providers' business APIs and choose zero-data-retention options where the provider offers them. Access is limited to what the workflow needs and removed at handover unless you keep us on run-and-improve. You own the outputs.
You do: the workflow, its configuration and documentation, its outputs and your data. We keep only our own reusable templates.
Usually. We connect to common accounting, ERP, CRM, document and email systems. If a system has no way in, we tell you before you've paid for a build.
Yes, with a healthcare variant of the sprint: any workflow that touches patient information runs only on HIPAA-eligible infrastructure, under a BAA signed before any patient data is shared, and clinical decisions stay with your clinicians. For patient calls and booking requests, practices use Evermate.
30 minutes with Pankaj on how documents, orders, invoices and requests move through your business. Written findings within 3 business days, whatever you decide.